Did you know that you can get a lot more out of your event inquiries with the online RFP tool? Don't let opportunities slip away! Say goodbye to scattered emails and unclear requests, and say hello to a streamlined process with always-structured inquiries. This means: more clarity, fewer mistakes, and faster follow-ups. Are you using it to its full potential? With these three tips, you’ll make the most of it!
1. Automate your first response
Clients really appreciate receiving a quick response to their inquiry. Especially when they’ve just submitted their request and are curious about the next steps. Fortunately, with MICE, you can set up automatic messages. This way, your client immediately knows that their request has been received. Not only does this feel professional, but it also saves you a lot of time — no more manually sending out copied emails! Plus, a fast response increases the likelihood that the client will actually confirm their booking!
2. Impress with your spaces and extras
Your RFP tool is your digital storefront. The better you showcase what you have to offer, the easier it is for clients to make a choice. So, don’t just add great photos and clear descriptions of your spaces, but also your packages, catering, tech, and additional facilities. The more your client knows what to expect, the quicker they’ll book — and often with extras. It’s a win-win!
Our conversion rate has increased from 35% to 64% in just three months!
Jeroen ter Haar Romenij, founder of Holie Pizza
3. Keep it simple and clear
Clients want to submit a request quickly and easily, so make sure your RFP tool offers a smooth, seamless experience. Make it as easy as possible by having clickable options and avoiding too many fields to fill out. A simple and clear process ensures clients don’t feel overwhelmed, can quickly finish their request, and move forward with peace of mind—boosting the chances they’ll actually book.
By using your RFP tool smartly, you make the process faster, easier, and more professional — for both your clients and yourself. The result? More inquiries, more clarity, and ultimately, more confirmed bookings. Is your RFP tool set up properly yet?